Time Management

Presented By –
Anand Iyer
TIME MANAGEMENT

CONTENT
 What is Time Management?(TM)
 Why do we need Time Management?
 How to use Time Effectively?
 The process of Time Management
 Cost your Time
 Make Activity logs
 Goal Setting
 Planning
 Prioritizing
 Scheduling
 Time Management Matrix

What is Time Management? (TM)
 Time management is the act of taking conscious control
over the amount of time spent on specific activities.
 You exercise time management to increase productivity,
effectiveness and efficiency.
 Time management refers to managing time effectively so
that the right time is allocated to the right activity.

Why do we need TM?
 To save time
 To reduce stress
 To function effectively
 To increase our work output
 To have more control over our job responsibilities
 Bad time management = stress

How to use Time Effectively?
 Effective Planning
 Setting goals and objectives
 Setting deadlines
 Delegation of responsibilities
 Prioritizing activities as per their importance
 Spending the right time on the right activity

The process of TM
 Cost your Time
 Making activity logs
 Goal setting
 Planning
 Prioritizing
 Scheduling

Cost your Time
 Understand the true value by calculating your cost
per year
 Cost per year=(Salary + Taxes + Office space +
Office equipment + Profit you generate)

Making activity logs
 Make a realistic estimate of time spend during day
on job orders
 Pinpoint the critical areas
 Finding the high yielding time of day

Goal Setting
 Setting lifetime goals help to chart your life course
and your career
 Breakup your lifetime goal in smaller goals
 Make a daily To-Do list
 Revise and update your list on daily basis and judge
your performance

Planning
 Draw an action plan – A list to be done to achieve your goals
 Failing to plan is planning to fail
 You can always change your plan, but only once you have one!

Prioritizing
 Make a To-Do list
 Consider the value of the task before to do it – Is it
worth spending your time and company resources?
 Prioritize your task – The most important jobs should be
completed first followed by other jobs.

Scheduling
 Make a realistic estimate of how much you can do
 Plan to make the best use of the available time
 Reserve some contingency time to deal with
‘unexpected jobs’
Minimize stress by avoiding commitment by yourself
and others

Situation becomes odd…
if you don’t manage time!

Time Management

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