This document provides guidance on developing effective presentation skills. It discusses how presentations differ from lectures or written reports, and outlines best practices for designing and delivering presentations. Key steps include analyzing the audience and objectives, planning the structure and visual aids, rehearsing, and delivering with confidence while addressing questions. It also notes that team presentations require additional coordination between members on content, appearance, staging, and closing remarks. The overarching goal is to clearly communicate your message to interested audiences.
The document provides guidelines for successful oral presentations. It recommends introducing the topic and structure briefly, presenting the body of the presentation, and concluding with a summary and invitation for questions. Visual aids like charts, images, and brief videos can be included if they do not distract from the oral presentation. When presenting, speakers should speak convincingly without reading, make eye contact, and use clear language while varying voice for effective communication.
The document summarizes tips for giving a successful online presentation. It begins with introducing the presenters and provides an agenda for the presentation. The main points discussed include how to prepare an opening slide, ensure proper technical preparation, dress appropriately, engage the audience, maintain proper content structure and sequencing, and close the presentation on a positive note by thanking the audience. The overall tips are focused on planning, delivery, and maintaining audience attention for an effective online presentation.
This document provides guidance on preparing and delivering an effective presentation. It begins by outlining the learning outcomes, which include describing the steps to plan a speech, identifying the general and specific purpose, explaining the importance of research, and discussing common obstacles in public speaking.
It then defines what a presentation is and discusses determining the general and specific purpose of the speech. It provides tips for choosing a topic, such as considering the purpose, length, audience and available information. The main body reviews essential characteristics of a good presentation, differences between a presentation and lecture, and elements of an effective presentation.
The document also covers identifying the audience and their needs, designing and organizing the information, using visual aids, and common myths and
This document outlines 10 steps for crafting a great presentation: 1) Prepare an outline, 2) Keep the end goal and audience in mind, 3) Learn about the audience, 4) Incorporate stories, 5) Focus on solid content, 6) Engage the audience, 7) Keep the message concise, 8) Conduct research using authoritative sources, 9) Provide handouts, and 10) Practice visualizing the presentation. The overall goal is to craft a presentation that engages the audience and leaves them remembering the key messages.
The document discusses best practices for technical presentations. It emphasizes that oral communication skills are important for career success. It provides tips for overcoming speech anxiety, such as practicing presentations and controlling one's breathing. It also discusses effective opening and closing techniques, organization strategies, and the importance of visual aids to support the speaker, not replace them. The overall message is that technical presenters should focus on clear organization, enthusiasm, and simplifying concepts rather than overloading slides with details.
This document provides a guide to developing effective oral presentation skills. It discusses the importance of preparation and planning, including determining the aim and main points, and considering the audience. The document outlines the key elements of a successful presentation structure, including an introduction to get the audience's attention, greet them, and introduce oneself. The body of the presentation should cover the main points, and the conclusion should summarize the main ideas and call the audience to action. Visual aids, body language, voice, and pronunciation are also addressed. Thorough preparation is emphasized as essential for a polished presentation.
The document provides an outline for a seminar on oral presentations. It discusses the importance of oral presentations and lists different presentation skills needed, including introduction, use of visual aids, gestures, eye contact, and addressing stage fright. It also provides examples of questions that could be asked during the seminar and tips for improving communication, body language, and successfully answering questions from the audience.
Presentation skills for business managersjairajputana
this is the most essential part of a manager.
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The document provides tips for effective presentation skills. It discusses the importance of structuring presentations to deliver key messages while hiding nerves. Presenters should maximize voice projection, develop body language, and design visual aids to support their message. The document recommends rehearsing, using visual aids, and following the rule of three to remember the main points. Effective presentations require preparing objectives and audience analysis, as well as practicing delivery techniques like maintaining eye contact and varying speech volume.
Effective presentation skills can determine your career growth. The PPT gives several presentation skills tips that could greatly enhance your business presentations. Our presentation skills training focuses on how to make presentation that leaves the audience awestruck!
Simple Guidelines For Effective PresentationsPradeep Awasare
The document provides guidelines for effective presentations including organizing content around 5 key questions, planning by understanding the audience and goals, and designing an introduction, body, and conclusion. It also discusses supporting the presentation with slides, notes, and handouts and offers tips for visual design, emphasis, charts, and delivery including eye contact, speaking volume and rate, and body posture.
This is presentation focuses on effective delivery of information, how do you walk through your entire presentation while moving with your audience and delivering messages to remember.
How to give a good scientific oral presentationJosh Neufeld
This presentation outlines the basic philosophy, strategy, and skills needed to give a good scientific presentation. This talk outlines compassion, clarity, enthusiasm, preparation, and uses examples throughout.
The document provides guidance on how to effectively prepare and deliver a presentation. It discusses the importance of preparation, which includes understanding your objective, audience, venue, content, structure, and use of visual aids. It also recommends rehearsing your presentation to improve familiarity and timing. Proper preparation is key to delivering an organized presentation with confidence and controlling your audience effectively.
This presentation that support the young researcher in Egypt to learn how to conduct a professional presentation and discuss the key points of the presentation strcture and give tips for slides
An oral presentation involves verbally communicating information to an audience, potentially accompanied by visual aids like slides. The objectives are to select key points of emphasis, an appropriate level of detail, and visual aids while using a tone sensitive to the audience. Preparation, structure, visuals, engaging the audience, and verbal and non-verbal communication skills are necessities. Non-verbal cues like posture, eye contact and gestures enhance verbal messages. Improving listening, body language, intonation, and recording presentations allows enhancing communication skills.
designing and Delivering business presentationsSmeet Jain
The document provides guidance on designing and delivering effective business presentations. It discusses selecting a topic of interest to the audience, determining the purpose, and identifying major points to cover. Presenters should know their audience by considering who they are, why the topic is important to them, and how the environment might affect the presentation. An effective presentation includes an introduction to capture attention and preview points, a body to provide information in an easy to understand way using sources like statistics and quotes, and a conclusion that ties things back and leaves a memorable message. Visual aids can increase understanding and retention when used properly. Presenters should also practice vocal delivery and be aware of adapting their presentation for different audiences and situations.
This document discusses strategies for effective oral presentations. It covers preparing an effective presentation by determining the purpose, analyzing the audience, and creating visual aids. It also discusses different ways of delivering an oral message, such as extemporaneous, reading, or memorization. Strategies are provided for effective oral delivery, including varying pitch, rate and volume. Strategies for effective non-verbal delivery include posture, movement, gestures and facial expressions. The document also distinguishes between informative and persuasive public speaking.
This document provides an overview of an entrepreneurship module on effective oral presentations. The module is divided into three parts that cover verbal communication skills, nonverbal communication skills, and organizing presentations with visuals. The objectives are to provide basic presentation skills and increase impact. Some key points covered include speaking clearly, using effective gestures and movement, developing a professional image, outlining presentations, incorporating stories and examples, and creating visuals. The document provides examples and tips for each area and emphasizes practicing skills. It concludes with an example of applying the skills through a business planning presentation and final presentation on experience running a simulated business.
Planning an effective presentationStudy guideFor a printer-fri.docxrandymartin91030
Planning an effective presentation
Study guide
For a printer-friendly PDF version of this guide, clickhere
This study guide offers you an insight into the process of planning an effective presentation. It focuses on the importance of the presenter's relationship with the audience and suggests key strategies for making an impact.
Other Useful Guides: Delivering an effective presentation, Using visual aids.
What is a effective presentation?
A effective presentation makes the best use of the relationship between the presenter and the audience. It takes full consideration of the audience’s needs in order to capture their interest, develop their understanding, inspire their confidence and achieve the presenter’s objectives.
Careful planning is essential.
Seven stages in planning a presentation
1. Preparation
Many factors affect the design of your presentation. A powerful presenter will acknowledge and address each of the following:
· objectives;
· audience;
· venue;
· remit.
Objectives
Why you are making your presentation? Bear in mind what you want to achieve and what you want your audience to take away with them. Once you have decided upon your objectives, you are in a much better position to make strategic decisions about the design and tone of your presentation. For example, a presentation to a seminar group might require a balanced
argument, whereas a charity appeal might require a more creative approach. Ask yourself:
· what do you want your audience to have understood?
· what action do you want your audience to take following your presentation?
· how can you best design your presentation to meet your objectives?
Audience
Your audience will have a variety of different experiences, interests and levels of knowledge. A powerful presenter will need to acknowledge these and prepare for and respond to them accordingly. Ask yourself:
· how much will your audience already know about your topic?
· how can you link new material to things they might already understand?
· will you need to win them over to a particular point of view?
You may not be able to answer these questions for each member of your audience but you should have enough information to ensure that you have targeted your material at the right level for their needs. This might involve avoiding technical jargon or explaining abstract concepts with clear practical examples. If you fail to consider your audience’s needs, you will fail to appeal to their interest and imagination.
Venue
Where will you be making your presentation? What will the room be like? What
atmosphere will the physical conditions create? A large lecture theatre might create a formal atmosphere. Similarly, a seminar room might create a less formal tone. Ask yourself:
· what kind of atmosphere do you wish to create?
· how might the room arrangement affect your relationship with the audience?
· can you do anything to change the arrangement of the room to suit your
objectives?
· what audio-visual aids can you use?
Remit
You m.
BUSINESS PRESENTATIONS AND PUBLIC SPEAKING 8 Hrs
What is a Presentation, Essential characteristics of a good presentation, Preparing a presentation, Delivering the presentation, Handling questions and debates, Delivering different types of speeches
presentation on presentation skills.
It has a clear objective.
It's useful to your audience.
It's well-rehearsed.
Your presentation deck uses as little text as possible.
Your contact information is clearly featured.
It includes a call-to-action.
This document provides guidance on how to deliver an effective presentation. It emphasizes the importance of planning, including analyzing your audience and organizing your content and outline. When analyzing your audience, you should understand who they are, why they are attending, and where the presentation will take place. The document also reviews techniques for delivering the presentation, such as using a manuscript, PowerPoint, or speaking extemporaneously. It stresses managing the question and answer session after the presentation to clarify any issues and reinforce your main ideas. Effective planning and preparation are key to giving a successful presentation.
An oral presentation is a formal, structured communication of a message to an audience using visual aids. It is a two-way, participatory process meant to purposefully convey a message and potentially change the audience's understanding or opinions. Common forms of oral presentations include seminars, workshops, student and team presentations, and industry conferences. Effective oral presentations involve conquering stage fright, knowing the audience, structuring the content and delivery, and following the four Ps of planning, preparation, practice, and performance. Proper use of visual aids and body language are also important.
An oral presentation is a formal, structured communication of a message to an audience using visual aids. It is a two-way, participatory process meant to purposefully convey a message and potentially change the audience's understanding or opinions. Common forms of oral presentations include seminars, workshops, student and team presentations, industry conferences, and annual general meetings. Effective oral presentations involve conquering stage fright, knowing the audience, having a clear structure and content, and practicing delivery skills like eye contact, body language, and use of visual aids. Proper planning, preparation, practice, and performance are key to delivering a successful oral presentation.
How to make presentation effective assignmentREHAN IJAZ
This document provides tips for making an effective presentation. It outlines six basic steps: 1) Formulating a strategy by understanding your audience and objectives. 2) Developing a structured presentation with a clear introduction, body, and conclusion. 3) Considering design and layout of visual aids. 4) Having an engaging presentation style with techniques like eye contact and gestures. 5) Handling questions confidently with prepared answers. 6) Using visual aids strategically to enhance the message without overusing them. The document emphasizes understanding your audience, organizing content logically, and practicing delivery skills to make an impactful presentation.
1) The document provides guidance on how to plan and deliver an effective presentation. It discusses selecting an appropriate topic, researching the topic thoroughly, analyzing the audience, determining clear goals and objectives, planning the presentation structure and content, choosing an engaging presentation style, and tips for delivery.
2) Key aspects that are recommended include capturing the audience's attention early, establishing credibility, using a clear structure with a beginning, middle and end, and repeating important points for memorability. The document also provides guidance on appearance, body language, use of visual aids, storytelling techniques, and inviting questions.
3) Overall, the document emphasizes thorough preparation, understanding the audience, having a well-structured presentation with a clear message, and
Class lecture i introductionto presentationskillsSarah Omar
This document provides guidance on developing effective presentation skills. It discusses preparing for a presentation by understanding the objectives and audience, and developing a clear structure and message. Key aspects of an effective presentation include proper preparation through research and rehearsal, using a clear introduction, body, and conclusion structure, and considering timing, delivery style, use of visual aids, and both verbal and non-verbal communication. Managing audience interaction and nerves are also addressed. The overall aim is to help readers enhance their ability to communicate confidently and effectively with different audiences.
This document provides guidance on effective communication through presentations. It classifies common objectives of presentations and discusses important considerations for preparation, including understanding the audience, physical factors, and structuring the presentation. Key aspects of preparation are selecting relevant information, arranging it logically, emphasizing points verbally and visually, timing the presentation, and practicing. The document also offers tips for delivering the presentation, such as greeting the audience, introducing oneself, using voice, eye contact, gestures and posture appropriately.
Here are some tips for overcoming nervousness when presenting:
- Prepare well in advance so you feel confident in the content. Thorough preparation is the best way to reduce nerves.
- Practice your presentation out loud several times. This helps you feel comfortable with the flow and delivery.
- Focus on your audience, not yourself. Connecting with the audience will take your mind off your nerves.
- Use relaxation techniques like deep breathing. Taking slow, deep breaths can help calm your nerves.
- Remind yourself that nervousness is normal and most audiences won't notice if you feel a little shaky. They just want the information.
- Start with a joke or icebreaker to lighten the
There are three main stages to conducting a seminar or workshop: preparation, implementation, and evaluation. In the preparation stage, organizers determine the budget, topic, presenters, participants, venue, and resources. The implementation stage involves facilitating the seminar, including welcoming participants and introducing the presenter. Presenters should consider seating arrangements, presentation style, and interactive workshop methods. Finally, the evaluation stage gathers feedback from participants to improve future seminars and allow participants to reflect on what they learned.
Faculty of business effective presentation skillsAzaharoddinMohd1
This document provides guidance on developing effective presentation skills. It discusses structuring a presentation with a clear purpose and objectives. Thorough preparation is emphasized, including considering the audience, venue, content, structure, visual aids, notes, and practice. When delivering a presentation, presenters are advised to relax, make eye contact, vary their voice, limit mannerisms, answer questions, and get feedback. The overall message is that effective presentations require defining the purpose, planning the content and structure, practicing delivery skills, and getting feedback to improve.
This document provides guidance on how to plan, create, and deliver effective presentations. It discusses preparing for the objectives and audience, choosing main topics and linking statements, developing an introduction and conclusion, reviewing the presentation, minimizing text on slides, practicing delivery, making eye contact and gestures, and using voice properly. The overall goal is to capture the audience's interest, develop their understanding, and achieve the presenter's objectives through an organized, well-prepared presentation.
The document provides guidance on how to effectively plan a presentation. It discusses 7 key stages: 1) preparing objectives and understanding your audience and venue, 2) choosing 3 main points, 3) selecting supporting evidence, 4) linking points, 5) developing an introduction, 6) crafting a conclusion, and 7) reviewing the presentation. The stages ensure the presentation has a clear structure, logically flows from point to point, and meets the needs of the audience.
This document provides guidelines for an effective presentation by Milan Sasani on the topic of presentation skills. It discusses structuring a presentation with an opening, body, and conclusion. It also covers planning a presentation by defining its purpose, audience, and context. Preparing visual aids and slides with 5 or fewer bullet points per slide is recommended. When delivering the presentation, the document advises overcoming stage fright, maintaining good appearance and body language, and using an audible voice that varies in pitch, tone and volume to engage the audience.
This document outlines the six stages of an effective presentation: 1) specifying the objective, 2) planning, 3) preparation, 4) rehearsal and practice, 5) getting ready, and 6) making the presentation. It emphasizes the importance of knowing your audience, structuring your presentation logically, and practicing to identify mistakes. Key aspects include maintaining eye contact, varying vocal tone and pace, using gestures naturally, and displaying confident body language throughout the presentation.
An oral presentation involves the formal and structured communication of a message to an audience using visual aids. It is important to plan the presentation by defining the purpose, analyzing the audience, and choosing an appropriate title. Effective preparation includes developing the central idea and main points, gathering supporting material, and planning visual aids. Proper organization, rehearsal, and delivery can help ensure an effective oral presentation.
The document provides guidance on how to give a successful presentation. It emphasizes that preparation is key and involves understanding the audience, having a clear objective, developing an organized structure, and rehearsing. The introduction should grab the audience's attention, state the presentation topics and structure, and set expectations. The body should present the topics in a logical order while engaging the audience. The conclusion should summarize the main points and invite questions. Thorough preparation through outlining, researching, rehearsing, and refining visual aids and timing will result in a confident delivery and effective communication with the audience.
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How To Sell Hamster Kombat Coin In Pre Market
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How To Sell Hamster Kombat Coin In Pre Market
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Demonstration module in Odoo 17 - Odoo 17 SlidesCeline George
In Odoo, a module represents a unit of functionality that can be added to the Odoo system to extend its features or customize its behavior. Each module typically consists of various components, such as models, views, controllers, security rules, data files, and more. Lets dive into the structure of a module in Odoo 17
Benchmarking Sustainability: Neurosciences and AI Tech Research in Macau - Ke...Alvaro Barbosa
In this talk we will review recent research work carried out at the University of Saint Joseph and its partners in Macao. The focus of this research is in application of Artificial Intelligence and neuro sensing technology in the development of new ways to engage with brands and consumers from a business and design perspective. In addition we will review how these technologies impact resilience and how the University benchmarks these results against global standards in Sustainable Development.
APM event held on 9 July in Bristol.
Speaker: Roy Millard
The SWWE Regional Network were very pleased to welcome back to Bristol Roy Millard, of APM’s Assurance Interest Group on 9 July 2024, to talk about project reviews and hopefully answer all your questions.
Roy outlined his extensive career and his experience in setting up the APM’s Assurance Specific Interest Group, as they were known then.
Using Mentimeter, he asked a number of questions of the audience about their experience of project reviews and what they wanted to know.
Roy discussed what a project review was and examined a number of definitions, including APM’s Bok: “Project reviews take place throughout the project life cycle to check the likely or actual achievement of the objectives specified in the project management plan”
Why do we do project reviews? Different stakeholders will have different views about this, but usually it is about providing confidence that the project will deliver the expected outputs and benefits, that it is under control.
There are many types of project reviews, including peer reviews, internal audit, National Audit Office, IPA, etc.
Roy discussed the principles behind the Three Lines of Defence Model:, First line looks at management controls, policies, procedures, Second line at compliance, such as Gate reviews, QA, to check that controls are being followed, and third Line is independent external reviews for the organisations Board, such as Internal Audit or NAO audit.
Factors which affect project reviews include the scope, level of independence, customer of the review, team composition and time.
Project Audits are a special type of project review. They are generally more independent, formal with clear processes and audit trails, with a greater emphasis on compliance. Project reviews are generally more flexible and informal, but should be evidence based and have some level of independence.
Roy looked at 2 examples of where reviews went wrong, London Underground Sub-Surface Upgrade signalling contract, and London’s Garden Bridge. The former had poor 3 lines of defence, no internal audit and weak procurement skills, the latter was a Boris Johnson vanity project with no proper governance due to Johnson’s pressure and interference.
Roy discussed the principles of assurance reviews from APM’s Guide to Integrated Assurance (Free to Members), which include: independence, accountability, risk based, and impact, etc
Human factors are important in project reviews. The skills and knowledge of the review team, building trust with the project team to avoid defensiveness, body language, and team dynamics, which can only be assessed face to face, active listening, flexibility and objectively.
Click here for further content: https://www.apm.org.uk/news/a-beginner-s-guide-to-project-reviews-everything-you-wanted-to-know-but-were-too-afraid-to-ask/
How to Use Pre Init hook in Odoo 17 -Odoo 17 SlidesCeline George
In Odoo, Hooks are Python methods or functions that are invoked at specific points during the execution of Odoo's processing cycle. The pre-init hook is a method provided by the Odoo framework to execute custom code before the initialization of the module's data. ie, it works before the module installation.
Codeavour 5.0 International Impact Report - The Biggest International AI, Cod...Codeavour International
Unlocking potential across borders! 🌍✨ Discover the transformative journey of Codeavour 5.0 International, where young innovators from over 60 countries converged to pioneer solutions in AI, Coding, Robotics, and AR-VR. Through hands-on learning and mentorship, 57 teams emerged victorious, showcasing projects aligned with UN SDGs. 🚀
Codeavour 5.0 International empowered students from 800 schools worldwide to tackle pressing global challenges, from bustling cities to remote villages. With participation exceeding 5,000 students, this year's competition fostered creativity and critical thinking among the next generation of changemakers. Projects ranged from AI-driven healthcare innovations to sustainable agriculture solutions, each addressing local and global issues with technological prowess.
The journey began with a collective vision to harness technology for social good, as students collaborated across continents, guided by mentors and educators dedicated to nurturing their potential. Witnessing the impact firsthand, teams hailing from diverse backgrounds united to code for a better future, demonstrating the power of innovation in driving positive change.
As Codeavour continues to expand its global footprint, it not only celebrates technological innovation but also cultivates a spirit of collaboration and compassion. These young minds are not just coding; they are reshaping our world with creativity and resilience, laying the groundwork for a sustainable and inclusive future. Together, they inspire us to believe in the limitless possibilities of innovation and the profound impact of young voices united by a common goal.
Read the full impact report to learn more about the Codeavour 5.0 International.
2. Objectives
After studying this unit, you will be able to:
• Explain what a presentation is and how it differs from a
lecture or a written report.
• Discuss how to design a presentation and to note the
essential steps to a successful presentation.
• Describe six great helpers in presentation.
• Discuss the tips about team and seminar presentation.
3. Introduction
• Speaking effectively and making an effective presentation
is a skill that can be learnt, studied and polished. In this
unit, guidelines are discussed in learning the
techniques/skills of making presentations and public
speaking.
4. Presentation Skills
• A presentation is essential for the students, researchers
and working managers in today’s fast moving business
environment. If presentation is effective, it creates a good
impression about the speaker and it clearly
communicates the information. The presentation also
reveals the attributes ofthepersonality ofthe speaker, i.e.
confidence, fluency, styleandconducting discussion and
debates. Business presentation differs from public
speaking.
5. Points of Difference Business Presentations Public Speaking
Aim of speaking To give the audience what they know
they need
To give the audience what
they believe they want
Type of audience Generally homogenous in terms of their
knowledge, area of academic or
professional interest etc.
Mostly heterogeneous
Expectations of audience Complete details about the topic Do not expect a lot of details
Amount of information More Less
L evel of interaction More, as the audience wishes to
understand the topic thoroughly
Less, as a general
understanding is desired by
the audience
6. Features of Presentation
• A presentation is not a lecture. Classrooms lectures have well
defined educational objectives. Students raise questions and
answer questions put by the teacher. A classroom lecture is
ideally a two-way communication process. But presentations
are one-way, initially. The audience sits through listening,
watching, and taking notes.
• The focus is on persuading the listeners to buy the ideas that
are shared.
• A presentation has a well-defined format. The audience sits
through the delivery without interrupting the presenter and
after the completion of presentation, the audience is invited to
ask questions or seek clarifications.
7. A Good Presentation must cover the following Points
(i) There should be a clear structure with an introduction, discussion, and end.
(ii) The facts and figures should be visually present in tables, graphs, and charts.
(iii) The different colours should be used to make the presentation of the contents
attractive.
(iv) The presenter should show an understanding of the audience’s needs and
level of understanding, while discussing his/her ideas.
(v) Humour and anecdote should often employ to create a good relationship
with the audience.
(vi) Questions should be given serious attention and must regard as an essential
part of presentation.
8. Elements of Presentation
• An efficient presenter prepares the presentation with
great care as his/her main purpose is to convey the
message effectively. It involves proper prior preparation
and planning. There are three fundamental elements of a
good presentation.
– Presenter’s Analysis
– Audience Analysis
– Presentation Design
9. Presenter’s analysis
As a presenter, you need to focus on the following
aspects, before making the actual presentation.
(i) Identify your purpose-achieve
(ii) Analyze your audience
(iii) Identify the need
(iv) Collate your information
(v) Design your communication
(vi) Time your presentation
(vii) Decide on the visual aids to be used
(viii) Study of Location/Venue
10. Audience analysis:
Before making presentation, audience analysis is very necessary. In
this context, the following points should be noted.
(i) Get an idea of the number, nature, needs, level of knowledge,
and likely attitude of the audience.
(ii) Determine the language of delivery and selection of inputs.
(iii) Understanding the audience’s needs.
(iv) Never consider your audience to be a hostile group.
(v) Always look for some smiling faces among the listeners.
(vi) Make eye contact with them.
(vii) Remember the purpose for which you are addressing your
audience.
11. Designing your presentation
Think of a presentation in terms of a journey; designed to take an
audience to a pre-planned destination. Use this analogy to identify the
key points of your message, prioritize them and all allocate each one an
appropriate time slot. Nearly all presentations should fit into a simple
structure. This comprises four clearly identifiable parts and timing of
each part too:
(i) Introduction (Tell them what you’re going to tell them)- 3 min
(ii) Main Body (Tell them)- 15 minutes
(iii) Conclusion (Tell them what you have told them)- 2 minutes
(iv) Questions & Answers (Discussion session)- 10 minutes
12. • A good guidefor thebreakdown ofa presentation isthe 10/80/10 rule—
whereby the introduction and conclusion are allotted 10% of the presentation
time, with the main body comprising 80%. For example, a 30 minute
presentation would have a 3 minute introduction and conclusion and main
body lasting 24 minutes. This formula can be applied to any length of
presentation—as it reflects a good breakdown from the audience’s
perspective.
• It is usually best to plan your presentation to have a question and answer
session at the end. This will enable you to deliver your message and then end
strongly with a clear and concise conclusion, before entering the relatively
unpredictable area of tackling questions from the floor.
13. Ten Steps to a Successful Presentation
• There are ten basic steps which need to be kept in mind at
the time of making a presentation. How successful one is
at the end of the delivery is contingent upon the amount
of labour that has gone into the seven preparatory stages.
14. 1. Consider the Occasion and Objective
It is important to know the occasion for which the
presentation has been organized. The person who wishes to
make the presentation must know his proper sphere and
the purpose he wants to fulfill through his presentation.
What is that, one aims to achieve at the end of the
presentation, should be crystal clear. One should not stray
or move away from the main point or focal area. The more
one centres round the thrust area, greater are the chances of
the results being positive.
15. 2. Make an Audience Analysis
It is most important for any speaker to understand for
whom the presentation is meant. An audience is not just a
gathering of people; it has a collective identity of its own.
The presentation must be in a form and style that suits and
interests the audience and the content and tone should also
depend on the nature of the audience. The age, sex,
nationality, educational background and experience of the
audience present, have a great relevance to the
presentation.
16. 3. Get Acquainted with the Environment/Location
• The speaker should be familiar with the physical
environment. The size of the room, the seating
arrangement, speaker’s position vis-à-vis the platform or
podium, setting of the mike, lighting and ventilation,
positioning of the visual aids, etc., should be well
planned out and observed in advance.
17. 4. Decide the M anner and M ode of Presentation
The speaker should decide whether he wishes to achieve
the objective by a formal presentation or a non-formal one.
The speaker may select any of the following modes of
presentation:
• Reading
• Memorized Presentation
• Extemporaneous presentation
18. 5. Plan out the Presentation: Preparation of Script
• The most tedious and arduous task is the preparation of the script.
A lot of effort goes into the preparatory stage of making a
presentation. This would become clear if you were to compare
your presentation to the tip of an iceberg, 90% of which is
invisible and only 10% is visible. While preparing the script, the
speaker has to keep in mind:
1. Length of the script, depending on the time available for presentation.
2. Style of presentation, conversation style or formal speech, simple and
lucid or impressive and explanatory.
3. Humour, making the talk more interesting and lively, to engage the
audience more fully.
19. Format of a presentation/composition of the script
A rough plan for any presentation may be made as follows:
1. Opening:
(i) Introductory remarks.
(ii) Stating the objective of the presentation.
(iii) Creating a rapport with the audience.
(iv) Drawing the outline of the presentation.
20. Format of a presentation/composition of the script
2. Middle:
(i) The main body of the presentation.
(ii) Examples and visual aids.
(iii) Explanation of the topic in points, as per their
priority.
21. Format of a presentation/composition of the script
3. Closing:
(i) Giving a clear message of the presentation.
(ii) Summary of the presentation.
(iii) Inviting queries.
(iv) Thanking the audience and organizers.
22. Presentation could naturally follow a six-tier process
Preparation should also be cane according to this sequential
arrangement.
1. Ice-breaker
2. Opening
3. Need for a new idea(s) or its delineation
4. The idea
5. Accruing results/benefits
6. Summary/conclusion.
23. 6. Preparation of Visual Aids, Handouts and Feedback Forms
Visual Aids
It is always better to prepare visual aids much in advance of the
presentation. Leaving them for the last moment can on certain
occasions force the speaker to rush through the entire procedure. As
visual aids are used as supports to the presentation, error in the
same can leave a poor impact in the minds of the audience.
Whatever, we see we tend to believe more emphatically and it leaves
a greater and longer lasting impression. So, in order to make the
presentation more effective, the speaker must make use of visual
aids like charts, chalk boards, film slides, transparencies, diagrams,
maps and pictures.
24. 6. Preparation of Visual Aids, Handouts and Feedback Forms
Handouts
• Handoutsshould beprepared meticulously andcarefully. They
should begiven to the participants prior to commencing the session
so that they can come prepared at the presentation with focused
queries. The time which would be otherwise spent in generating
questions would be saved if this strategy is observed. These
handouts should be extremely well prepared as the participants are
going to take them back after the session and probably share the
same with friends and colleagues. A sloppy performance will
expose the speaker in a poor light. The quality of the presentation
plus handouts, to a great extent, determines your acceptance in the
midst of the participants.
25. Feedback Forms
Feedback forms should have also been prepared well in advance, so that they
can be handed to the participants at the end of the presentation. Points which
need to be elaborated in the feedback form are:
1. Information about the audience.
2. Level of acceptance of the speaker.
3. Scope for improvement.
4. Inadequacies, if any, in the presentation.
5. Expectations from the presentation.
6. To what extent were they met.
7. Gains from the session.
8. Scope for further interaction.
9. Grading of the speaker on various parameters such as, delivery, ideas,
use of visual aids, handling the group, empathy, listening, etc.
10. Suggestions, if any.
26. Rehearse the Presentation
Making presentations is not simple. It is extremely important for us
to realize the sanctity of rehearsing to improve the quality of the
presentation. Unless and until the presentation has been rehearsed
adequately, the speaker should not venture forth to make a
presentation. The more you rehearse, the better is your performance
in front of an audience. In the initial phases, rehearsal is important
to do away with the element of fear. In the later stages, it helps in
brushing up the style of presenting and reveals your self-confidence.
If this art is perfected, it can lead to acclaim and recognition, if not, it
will reveal the speaker in a poor light. So it is required that one
works hard for positive results.
27. Consider Personal Aspects: Physical and Body Language
• The audiences first see the speaker, and then listen to the
presentation. A presentable, clean and impressive
appearance is of utmost importance for the speaker.
Formal clothes, proper hairstyle and a good dress sense
make the overall appearance of the speaker acceptable.
• Confident voice and posture, effective eye contact and
meaningful gestures make up a good body language,
which also plays a vital role in the presentation.
28. Consider Personal Aspects: Physical and Body Language
Body support is one of the silent modes of communication
which needs to be polished and perfected so that it
enhances the overall effect of the presentation. Some of the
negative repercussions of body language are:
1. Nervous pacing,
2. Excessive movement/rubbing of the hands,
3. Covering the mouth while speaking,
4. Using a pen or pencil as pointers,
5. Lack of eye contact,
6. Fidgeting, etc.
29. Overcoming Nervousness
Even an experienced speaker, in the beginning of his speaking
career, must have faced the problem of nervousness. “Butterflies in
the stomach”, “increased heartbeat”, “shaking legs”, “shaking
voice”, and “forgetfulness” are the most obvious signs of
nervousness. The speaker can overcome nervousness by:
1. Taking few deep breaths in and out.
2. Making himself/herself comfortable with the audience.
3. Boosting his own self-confidence.
4. Proper practice before the final presentation.
5. Giving proper pauses for relaxation.
6. Moving about among the audience.
7. Taking help of the visual aids.
30. Making the Presentation: Do it!
Everything about the presentation is ready and so is the
speaker. The only thing left is to face the audience in a
confident and positive manner and leave a mark on them.
When the speaker is in the process of finally presenting the
matter to the audience, he needs to be extremely careful
about the introduction and conclusion of the presentation.
While commencing, one thing needs to be kept in mind:
capture the attention of the audience right at the start by
making the opening, spell binding.
31. • Even during the presentation, the speaker will have to
put in a lot of efforts to mould them to his way of
thinking. Different strategies could be adopted for the
same: Quiz, music or game. These are commonly known
as “ice breakers”.
Making the Presentation: Do it!
32. Making the Presentation: Do it!
• Variety in the manner of presentation of material by
incorporating variations in the pitch and volume is
important. Emphasis should be laid on the right words
and at the right moment. Together with this, the use of
pauses cannot be neglected. If used correctly, their impact
can be long-lasting. Pauses at correct junctures also give
the audience time to think and absorb all that is being
said. It serves a dual purpose: (i) reveals that the speaker
is thinking, modulating and speaking impromptu; and (ii)
gives the listeners time to absorb the spoken material.
33. Making the Presentation: Do it !
The speaker should keep in mind the fact that the
conclusion or the grand finale is his show. How he conducts
it, will determine if he will be accepted by the audience.
The presenter should keep the time factor in mind and
reserve the last ten or fifteen minutes for the summary
where he winds up his presentation, incorporating all ideas
and suggestions made in the course of the presentation. In
other words, the sender should be sensitive to the
unspoken dictates of time and audience. He should know
where and when to stop.
34. Team Presentations – A Few Tips
• Another type of presentation you may be asked to give is
a group or team presentation. Group presentation require
individual speaking skills plus planning for collaboration.
• To the following adaptations, you should give special thought in
your team presentation.
– 1. You will need to take special care to plan the presentation—to
determine the sequence of the presentation as well as the content of each
team member’s part. You also need to select carefully supporting
examples to build continuity from one part of the presentation to the
next.
35. Team Presentations – A Few Tips
– 2. Groups should plan for the physical aspects of the
presentation too. You should coordinate the type of delivery,
use of notes, graphics, and styles and colours of attire to present
a good image of competence and professionalism. And you
should plan transitions so that the team will appear
coordinated.
36. Team Presentations – A Few Tips
– 3. Physical staging is important as well. Team members
should know where to sit or stand, how visuals will be
handled, how to change or adjust microphones, and how to
enter and leave the speaking area.
37. Team Presentations – A Few Tips
– 4. Attention to the close of the presentation is especially
strategic. Teams need to decide who will present the close and
what will be said. If a summary is used, the member who
presents it should attribute key points to appropriate team
members. If there is to be a question and answer session, the
team should plan how to conduct it.
38. Team Presentations – A Few Tips
– 5. Teams should not overlook the need to plan for rehearsal
time. Teams should consider practicing the presentation in its
entirety several times as a group before the actual presentation.
These points may appear trivial, but careful attention to them
will result in a polished, coordinated team presentation.
39. Seminar Presentation
• A seminar is more informal than a meeting or a
conference. A seminar is held within an organization.
Seminar is a formal gathering of people who have
assembled together to exchange views and experiences
with one another on a specified topic. They converse,
consult and discuss the specified topic in detail to
conclude a common understanding on the subject matter.
40. Seminar Presentation
• At the end of the seminar, the chairman of the seminar
should summarize the main points of the discussion and
the conclusions reached, if any. He has to evaluate and
indicate the success of the group to develop a sense of
achievement. Finally, the chairman should thank the
participants for their contributions. Accurate recording
and editing of conference discussions are necessary.
41. Seminar Presentation
• After the seminar, a report should be prepared on its
proceedings. Copies of the report may be sent to the
concerned authorities. Such follow-up action is necessary
to achieve the purpose of the seminar.
42. Seminar Presentation
• The success ofa seminar depends largely on the mental
attitudes and behaviour of the participants. In order to
make significant contributions, participants should
observe the following rules:
– 1. Be well-prepared.
– 2. Observe the participants.
– 3. Speak at the right time.
– 4. Control your emotions.
– 5. Be accommodating.
– 6. Be brief.