Grants:PEG/MADe - WM BE/WLM BeLux 2013/Report
- Draft report
Compliance and completion
- Are you complying with the requirements specified by WMF in the grant agreement?
- YES
- Do you expect this project to be completed by the date specified in the approved grant submission?
- YES
- Did you use any of the grant funds?
- YES
- Was this interim report requested by WMF?
- NO
Activities and lessons learned
This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.
Activities
- Sat June 29 - preparatory meeting
- Discussion on the steps forward with the project team. Meeting the volunteers. It was combined with the WWI edit-a-thon.
- Wed July 17 - meeting KIK-IRPA
- Discussing this years approach: venue, reception & drinks. Determining possible dates for the award session.
- Wed August 14 - Social Media
- Set up of the WikiLoveMonuments.be Twitter account. Main updates on the website.
- Thurs August 22 - meeting Herita (Antwerpen)
- Meeting Herita (heritage organisation), possible future sponsors. Preparing press reports
- Sat September 7 - kick-off meeting
- Meeting new contributors, explaining the rules, sharing tips and tricks. Meeting at the Halles Saint-Géry, Brussels. Meet fellow contestants, hear tips and tricks from people who participated last year. Learn how to upload and process the images. The event was no succes, no new contributors showed up, so we refocused on the more experienced contributores. We also discussed the steps toward a Belgian chapter.
- Sat September 28 - upload marathon
- Meeting in Gent. We explored the historical inner city of Ghent, en took additional pictures. We met and exchanged experiences. WM BE was discussed, too. The meeting resulted in a serious spike in uploads.
- Mon September 30 - last participation day
- Online rally to convince people to upload their last and best images.
- Sun October 3 - Judging information session
- Prepare the online voting system. Explain the system and how the judges should cast their votes.
- Tues October 22 - Final judging session
- Meeting in Ghent with judges. Final selection of images. Slight adaptations to the pictures. Preparations for the press communiqué
- Tues October 23 - Press release
- Practical preparations. Communication with winners. Press release, and contact with press contacts
Lessons learned
- What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
-
- What went well, or is going well?
- PLACEHOLDER TEXT
- What did not go well, or is not going well?
- Our communication is shattered over multiple ways of communication and social media: website, email, Twitter, private messages on Commons, ... We lacked feedback on the communication. In the organisation of other WLMs, eg. in South Africa, we noticed that Facebook would be a better approach. We will use Facebook in future editions.
Project goal and measures of success
This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/MADe - WM BE/WLM BeLux 2013 to review the goals and metrics listed in the approved submission.
Project goal
- Provide the project goal here.
- We want to encourage and facilitate the capturing and uploading of photographs of Belgian and Luxembourg heritage sites or monuments in September (goal I). On an organisatorial level, we want to strengthen our organisation (goal IIa), achieve a high media coverage (goal IIb) and anchor our relationship with the different collaborating organisations (goal IIc).
Measures of success
- List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there. Answer only for measures on which you are currently able to report since your project has not been completed.
10,000 uploads We collected 3531 images. We need to investigate further. Belgian has no "Freedom of Panorama" law, and we noticed that several hundreds of images were removed during the competition. This includes all images of the Atomium.
40 new contributors 143 contributors participated in the Belgian or Luxembourg event, of which 62 participated for the first time, and 49 new users. 61 persons where recurring contributors that participated in earlier editions of WLM.
- Firstly geographically: a map overview of the pictured monuments shows a nice distribution over all the provinces.
- Secondly, on the languages partipating: we went the extra mile to make sure that both Dutch, French or German speaking people would participate to the competition. Our website is four lingual (NL, FR, DE, EN) and we posted multilingual Twitter messages. This resulted in a high participation grade in all language communities. We noticed the attendance of non-Belgians (non-Europeans) at the events
- Thirdly, we saw a good distribution between small uploaders and busy uploaders (95 uploaders with <10 images, 37 with <100 images, and 5 with > 100 images)
professional volunteering team For me personally (MADe), this is the biggest difference with the events in 2011 and '12. I felt the presence of a team of people that helped me during the events.
- Provide an overall assessment of how your project is going according to these measures.
- PLACEHOLDER TEXT
- While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
- PLACEHOLDER TEXT
Impact
Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.
Reporting and documentation of expenditures
This section describes the grant's use of funds
Documentation
Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.
Expenses
- Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
- This list is as of October 3. It includes all made costs. Costs borne by external parties are not included in the overview, as with future phases (judging, award session).
| Description | costs requested from WMF (EUR) |
Actuals (EUR) |
| Part 1: July meeting of the project volunteers | ||
| Travel expenses | 180 | 172,64 |
| Part 2: September start-up meeting | ||
| Travel expenses | 120 | 163 |
| Part 5: General costs | ||
| Cellphone expenses | 100 | 23,89 |
| Project Management Costs | 1750 | 1000 |
| Postal Costs (not foreseen) | 0 | 10,25 |
| Total | ||
| 1369,78 EUR |
- Total amount budgeted (with currency)
- 4340 EUR
- Total amount spent (with currency)
- 1369,78 EUR
- Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
- NO
Expenses
List of all expenses will be shared on project finalisation.