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Time Management - UNIV-HN 1131
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- 3. What is Time Management? ✘ The ability to use your time effectively ✘ Some important skills include: ✘ Organization ✘ Goal-setting ✘ Planning It also includes learned techniques like prioritization, communication, and delegation… 3 Time Management Skills: Definition and Examples. (2020, July 16). Indeed. https://www.indeed.com/career-advice/career-development/time-management- skills
- 4. ✘ Progress towards goals ✘ Managing Multiple Commitments ✘ More Control over your own schedule Why is Time Management Important? ✘ Less stress ✘ Better work-life balance ✘ Greater focus ✘ Higher levels of productivity 4 Pettit, M. (2020, September 3). The Top 10 Benefits of Time Management. Lucemi Consulting: Strategic Business Coaching. https://lucemiconsulting.co.uk/benefits-of-time- management/
- 5. The Productivity Pyramid ✘ Daily tasks reflect that you are working to meet goals by completing the work needed to earn the education you want ✘ Not scheduling the time needed to complete the work necessary to earn your degree is where students most often struggle at in college 5
- 6. Managing Your Environment Which of these factors seem to impair your ability to manage your time well? 6 Unwanted Disruptions Self-awareness Task Awareness Failures in Time Management Long-term goals Time Awareness Monitor/Evaluate
- 7. Identifying Time Wasters ✘ It’s easy to get distracted. Pay attention to what draws your focus away from your studies and assignments. ✘ Are you spending too much time checking social media? ✘ Are you prone to texting and answering personal phone calls while studying? ✘ Do you find that a lot of time has passed while you aimlessly browse the web? 7
- 8. Semester Calendar ✘ Helps you to view the big picture as well as the day-to-day activities. ✘ Documenting important dates on a monthly calendar for easy and frequent review can help you see if you have conflicting events and deadlines. Tools For Time Management Weekly Calendar ✘ Once you have the big picture in mind you need to look at a week at a time so that the balancing act can begin. ✘ List class times, work schedule, church services, etc. ✘ Consider your “academic” work week and the number of hours a week that you need to study to be successful. 8
- 9. Tools For Time Management Create a to-do lists Identify what you need to do, and prioritize tasks based on when the assignment is due. Do one thing at a time Juggling multiple assignments can create obstacles to productivity. Try to limit distractions to increase focus. Establish routines A set routine can help accomplish the things you need to do. The more you do this, the easier it is to accomplish tasks throughout the day 9 Tackle small tasks It’s easy to get overwhelmed by big projects and looming exams, take control by accomplishing simpler items first. Use breaks wisely The time between work, activities, classes, and meetings can be used to complete tasks. Take time off Take time for yourself and give your mind some rest!
- 10. Quick Tips For Time Management ✘ Set times to study and determine what you can realistically accomplish in that time ✘ Take short breaks – for 50 minutes of studying, take a 10- minute break ✘ Schedule tasks that require more focus during times you have higher energy levels ✘ Set up study routines ✘ Study in places with limited distractions and turn your phone on silent or off completely ✘ Alternate study topics if studying for more than one hour at a time 10
- 11. Sort Out Your Priorities It’s important to prioritize When checking and deciding what to do next, you need to prioritize your work and to-do list. ✘ Define what to do first as the most important while prioritizing the rest of your tasks. ✘ Identify what is important versus what’s urgent 11
- 13. 13 In Conclusion Time Has Been Managed Use your time wisely, don’t forget to sleep and actually study! Creating a plan now will set you up for success throughout your time at UT Arlington. Identify Time Wasters Identify your distractions and create a system that works for you! You may find that other ways to reduce distraction works better than others. Time Management plan Figure out if you need a planner and a calendar, or can only rely on your Outlook calendar through email. Write everything down and organize it the way it makes sense for you. Refer to it constantly!
- 15. Credits Special thanks to all the people who made and released these awesome resources for free: ✘ Presentation template by SlidesCarnival ✘ Photographs by Unsplash 15
Editor's Notes
- Governing values are the most important values that define what you are and want to become. The order that you put your governing values set your priorities in life. It is important to notice that a simple change in the order of two values may result in two different individuals. Long-term goals are the goals that will allow you to fully achieve and live your governing values. You must set long-term goals that will help you to become the kind of person that you described in your governing values. Short-term goals are the goals that you should keep you focus on right now, and it must be a step toward your long-term goals, or in other words, towards the kind of person you want to be. The daily task list is the items that you must accomplish every day to achieve your unique success. It is important to notice that your daily task list is what will keep you productive and focused on the long shot. By having a meaningful daily task you will never catch yourself not knowing what you should do next
- Self-awareness and long-term goals need to be considered together. You need to determine how committed you are to the goals you have set for yourself. If you are not committed, you will be less likely to plan the time needed daily to achieve a goal. You need to consider the demands of the task you are faced with completing and make sure you are planning accordingly. For instance, have you scheduled enough time at your alert time of the day to read your chapter in history or to complete your math homework when the Math Clinic is open? Do you need materials from the library to complete your paper? Students who say, “I can do this later,” often lack an awareness of how much time there is in each day or how far away deadlines may be and what else needs to be done at the same time. In addition, part of time management is managing your environment to avoid unwanted disruptions so that you can concentrate on the work at hand and complete it in an efficient time frame to maximize the learning moment, which will be discussed more at length in the “Concentration” section of this chapter. Finally, and maybe most importantly, some students fail to evaluate how they are doing on individual assignments or in their courses in general to determine if they need to be spending more time on academic endeavors.
- use personal experiences “How many have you have ever been playing on your phone and then suddenly four hours have gone by?” No matter what is wasting your time, set a goal to not engage in that behavior during dedicated study time. Instead, use those activities as a reward for staying focused and accomplishing the tasks you set out to complete.
- Documenting big events, course deadlines, and other important dates on a monthly calendar that you can post for easy and frequent review can help you see if you have conflicting events and deadlines.
- Priorities: Urgent/important vs. “it can wait” – don’t sacrifice sleep, food, or study time
- Identify “time-wasters” -use personal experiences “How many have you have ever been playing on your phone and then suddenly four hours have gone by?” Solutions: Schedule time for you to relax and spend time on your time waster Utilizing outlook and a planner Actually write down times to start working on future assignments so everything isn’t done last minute