ABC of Time Management
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This document provides information on various time management techniques: 1. It outlines a 7 step time management process including setting goals, planning daily tasks, prioritizing tasks, and taking action. 2. It discusses the importance of setting priorities on to-do lists using charts to determine what tasks are most important and urgent. 3. Various time management strategies are summarized such as using Gantt charts to track project tasks, categorizing to-do lists as vital, essential, and desirable, and using the 4 quadrant theory and Pareto's rule to prioritize tasks.
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ABC of Time Management
- 1. Time Management If you don’t manage time, time will manage you!
- 2. The 7 Step Process 1. Set the table 2. Plan everyday in advance – 6P 3. Make Deadlines 4. Make list – Master, Monthly, Daily 5. Organise List and make plan as per ABCDE principles of Prioritisation 6. Action on plan 7. Resolve to do everyday something that moves you closer to your goal. Brian Tracy
- 6. Planning & time mgt. If you fail to plan, you plan to fail!
- 13. Setting priorities Yes, No, Thank you.
- 15. www.TimeMan.com HOW TO SET PRIORITIES ON YOUR TO-DO LIST To-Do Use this chart to help you set priorities Is the task important Y and urgent? N Schedule time to do it before it is due Do you have time to do it? Y N Can you get help with any of it? Y N Can you do part of it today and the rest later? Y N Are there significant consequences if it isn’t done today? Y N Is the task low payoff and not urgent? N Y Is the task low payoff and urgent? Y N Don’t do it Is the task important Y and not urgent? N Can you do it with a lower standard? Y N Do it! Do what you can and get help with the rest. Do it and avoid unjustified perfectionism Delay it, delegate it, or don’t do it Do the most critical part of it first Should the task be done today? Y N Do it and let something lower payoff slide
- 17. Task management
- 18. Task Management
- 21. The journey of a task
- 23. Learn to use Gantt charts
- 24. Prepare to-do list Vital , Essential , Desirable (VED)
- 28. Which one is not a to-do list?
- 29. Projects and time mgt. Tracking “Work in Progress” is the key.
- 33. In a nutshell 1. Urgency Vs. Importance – 4 Quadrant theory 2. Setting priorities – Pareto’s Rule 3. Dynamic Tasks – Gantt Charts 4. ABCDE To-Do lists 5. CPM / PERT for Project Mgt. timeframes