More Related Content
What's hot
What's hot (19)
Similar to The Art of Collaboration
Similar to The Art of Collaboration (20)
Recently uploaded
Recently uploaded (20)
The Art of Collaboration
- 1. October 13, 2017 The Art of Collaboration 👥
- 3. We see team collaboration as The right people at the right time
- 4. Empathizing with each other Knowing each others skills Being humble about your own Clear communication The right people at the right time
- 5. Today ⚑ ⌁ 💬 Project Kickoff Project Planning Running workshops & meetings Giving feedback
- 6. ⚑ How to kick off a project together
- 7. Sets the tone Get to know each other Learn about each others skills Gets everyone on the same page Team kick off
- 8. 6 questions Kick off a project in just
- 9. Talking to kidsabout toys is awesome I want this for my portfolio Why are you excited about this project? Personally and professionally I’ve always wanted to work on something in this space The educational industry is super cool Talking to kids about toys is awesome This will look great on a resume
- 10. We designsomething thatcan be used in aclassroom The client runs out of funding What does success on this project mean to you? What risks do you foresee? We make something the client gets excited about If we can’t meet as a team regularly We can’t make prototype in time Kid user testersbelieve ourprototype is real We teach the client something new
- 11. Really want to try using this new software Something new you want to try New tool, technique, process? I want to film mini videos ofeach meeting I want try co-creating a toywith a kid
- 12. I’ll make decks and help present Great at user testing What can the team count on you for? What are you doing on this project? What can we count on you for day to day? How long will you’ll be on this project? Percentage a day, and time your rolling off? Project lead & product designer 100% for 8 weeks
- 13. I have class Mon,Wends, and Thurs Things the team should know Important times, dates, etc. I’m not open until after 5 pm Breakfasts are my favorite time to jam on ideas I’m on vacationNov 12-19 I’m really badwith emails sotext me!
- 14. Lets try this out Mock Kick Off
- 15. but you need a project
- 16. Your client Small Studio has hired you to vet several ideas they have for an educational kids toy. 3 week timeline Client needs a presentation for the board And a working prototype Project Brief
- 17. Post its (1 pack per person) Make six columns on a wall
- 18. 5 minutes answer these questions 5 minutes to share and discuss Kick Off Why are you excited about this project? What does success on this project mean to you? What risks do you foresee? What do you want to try or learn on this project? What can the team count on you for? What should the team know?
- 19. How to plan a project together
- 20. A good plans means a good project Aligns the team Removes uncertainty Creates a foundation Project planning
- 21. Team Kick off Make a prototype Final Presentation User testing Start with what you know
- 22. Team Kick off Make a prototype Final Presentation User testing Make a prototype User testing It’s not iteration if you do it once so…
- 23. Team Kick off Client meeting Final Presentation User testing Make a prototype User testing It’s not collaboration if you don’t understand your clients ideas! Make a prototype Client share out
- 24. Team Kick off User testing Final Presentation Playback findings Make a prototype Make final prototype User testing Make a prototype Synthesis findings Synth again Dry run of presentation Work backwards Client meeting Client share out
- 25. Make a prototype Put some dates down Team Kick off User testing Final Presentation Playback findings Make a prototype Make final prototype User testing Synthesis findings Synth again Dry run of presentation Client meeting Client share out
- 26. "Can-o-Worms” test Whats the likelihood of this activity messing up and taking longer? 💀
- 27. What might go wrong? Make a prototype Team Kick off User testing Final Presentation Playback findings Make a prototype Make final prototype User testing Synthesis findings Synth again Dry run of presentation Client meeting Client share out
- 28. How should the plan adjust? Make a prototype Team Kick off User testing Final Presentation Playback findings Make a prototype Make final prototype User testing Synthesis findings Synth again Dry run of presentation Client meeting Client share out
- 29. User testing can run over or easily get delayed Always budget 1-2 extra days Plan in ample time for synthesis and playing back findings ⋆ PRO TIP
- 30. Put important dates in everyones calendar Presentations, user tests, brainstorm sessions, client meetings 📅
- 31. A few standard recurring meetings These are the bedrock that keep the team stable and in sync
- 32. Start of the day / week Stand up Keeps everyone in sync and unblocked What you did yesterday What your doing today What’s blocking you
- 33. End the week with a Retrospective What worked What could be improved Things to be aware of Helps keep everyone aligned and stops problems before they get worst
- 34. Follow a retro Re-plan for the next 2 weeks Shows the team if they need to speed up, communicate a delay to the client, or are doing fine Final Presentation Playback findings Make a prototype Make final prototype User testing Synth again Dry run of presentation
- 35. Lets try this out Mock Project Planning
- 36. Your client Small Studio has hired you to vet several ideas they have for an educational kids toy. 3 week timeline Client needs a presentation for the board And a working prototype Project Brief
- 37. Post its A wall or large sheet of paper
- 38. 15 minutes Project Planning Start with what you know Work backwards Apply some dates “Can-o-Worms” test Schedule meetings
- 39. Quick break!
- 40. How to run workshops & meetings together ⌁
- 41. You’ll get a better product Builds confidence with the client More productive use of everyone’s time Running a meeting well
- 42. 1. Prep for the meeting together What do you need to get out of the meeting? Plan out an agenda Make sure the logistics handled
- 43. Bring a notebook & post its Bring 2 pens, someone always forgets one Bring dongles ⋆ PRO TIP
- 44. 2. Know each others roles & jobs Everyone knows what to do People stay focused No stumbling over each other
- 45. ✎ 👀📋 Roles Presenter Note taker ParticipentFacilitator What a specific person is doing during a meeting
- 46. 📋 Facilitator Keep an eye on the time Make sure the agenda is being followed Table topics that are spiraling Make sure everyone gets a chance to speak
- 47. Presenter(s) Point person for sharing the work (others can still chime in though) Answers questions but doesn’t jump to solutions Explains their thinking Listens to the room
- 48. ✎ Note taker Takes detailed notes Keeps track of items to come back to Plays back action items at the end Makes sure everyone gets the notes afterwards
- 49. 👀 Participent Listens! Asks questions Doesn’t suggests solutions
- 50. 🔎💡 Refining ideas Learn something Generate ideas Jobs What your trying to accomplish ☻ 🏦🚘
- 51. 💡 Generate ideas No bad ideas More ideas the better Everything goes
- 52. Refine ideas Be critical of concepts Don’t point out problems, suggest solutions Combine ideas Be more realistic
- 53. 🔎 Learn something Ask questions to further your understanding There are no bad questions Listen
- 54. 🔎 “You don’t learn very much from talking too much.” - Clara original
- 55. 3. In the meeting Look like a unified front Convey confidence and competence Be inclusive
- 56. Be early Everyone should take notes Make sure everyone is comfortable Who ever is talking they are saying the most interesting thing ever Look like an awesome team!
- 57. Lets try this out Sketch Workshop
- 58. Sketch Workshop An activity to generate a lot of ideas quickly to jump start a project
- 60. No bad ideas Easy, drawing skills don’t matter Draw fast, quantity over quality Present your sketch right away Steal any idea Remix and add onto it Post it note a description Some sketching ground rules
- 61. Clear and concise Focus on the problem space Inspires the team to generate ideas Create a few sketch prompts “How would kids learn in 50 years?” “What is a remote classroom?”
- 62. Stack of paper Post its Sharpies Timer
- 63. 5 minutes per prompt Change facilitators for each prompt Sketch Workshop Make 3 prompts Grab paper and a marker Facilitator keep people focused & keep time Participants generate ideas and listen
- 64. 💬 How to give feedback to each other
- 65. Helps move the project forward Increases the quality of the work Incorporates diverse perspectives Feedback
- 66. Recall your meeting skills Pre plan for the meeting Prep materials Align on roles and jobs Be respectful of everyones time ⌁
- 67. Presenter Pre plan for your meeting Set up the context for what you are showing Tell the audience what feedback you need Share your work Accept feedback & feel free to question it Audience Give feedback for what they requested Let the presenter finish Take notes as they present Frame feedback as a question rather than statement Be objective & explain your reasoning Feedback time 👀
- 68. Presenter Get other peoples ideas Incorporate diverse perspectives Hear advice from a team Get an extra set of eyes on your work Make people feel heard and not dismissed Audience Share knowledge Learn from the presenter Help them move forward Encourage them Be an objective other opinion Goals 👀
- 69. Assume best intentions, they tried hard Nothing good comes of an accusatory tone People don’t do their best work when they are mad or upset Frame feedback as questions ⋆ PRO TIP
- 70. 👀 “Posing thoughts as questions allows the designer to express their reasoning instead of being defensive. If they hadn’t considered a particular angle, they can make a note and address it in the next iteration.” - Judy Reeves from Writing Alone, Writing Together; A Guide for Writers and Writing Groups Paraphrased by Greg Lindley
- 71. The Jerk Tax People don’t do their best work when they are mad or upset, this causes a decrease in productivity and quality of work.
- 72. “Tell me more about that” “Can you give me an example?” “Thats a great idea, we’ll need a follow up session to discuss that” “Thanks for your feedback”“How can I help you move forward?” “Can you tell me about your word choice here?” “This is working because…” “This isn’t working because…” “Can you explain _____ in a different way? 💬
- 73. Lets try this out Feedback
- 75. Presenter Present a sketch (any sketch) Ask for specific feedback Participants Give feedback on the sketch Coach Give the participant feedback on their feedback. Did they sound interested? Did they ask questions? Did they give feedback on what was needed? 5 minutes per round Change roles each round Practice feedback
- 76. 📦 Wrap up
- 77. Today ⚑ ⌁ 💬 Project Kickoff Project Planning Running workshops & meetings Giving feedback Empathize Learning each others skills Be a humble teammate Communicating clearly
- 78. 👍 Thank you!