The document discusses various personal productivity strategies and tools for managing information overload and staying focused, including using a fixed schedule, only handling emails and tasks once, maintaining an inbox of zero, and cultivating focus through techniques like daily meditation, note taking, and consistency in routines. It also contrasts the schedules of managers and makers, and emphasizes the importance of protecting focused work time to achieve meaningful goals.
The document discusses time management and its importance. It states that time management is a skill that can be learned to improve effectiveness and achieve personal and organizational success. While many people work hard, there is not always a correlation between being busy and being effective. The document provides tips on managing priorities, avoiding time wasters, setting goals, and developing good time management habits and routines.
The document discusses time management and provides tips for improving time management skills. It begins with inspirational quotes on time management and the importance of valuing one's time. It then defines time management as developing processes to increase time efficiency and control how time is used. Several time management techniques are mentioned, including using planners, calendars, and routines. The document recommends doing a time audit to analyze how time is currently spent and provides a time audit sheet template. It also introduces the time management matrix that sorts tasks by urgency and importance. Tips are given for prioritizing tasks, saying no, setting goals, and rewarding accomplishments.
This document outlines objectives and content on time management presented by Ms. Tiffany Chichester Gilkes. It defines time management and describes basic steps including planning, prioritizing tasks, and reprioritizing. It identifies priority setting traps and how to categorize tasks into "do," "do later," and "don't do." It also discusses leadership roles in time management, managing time at work and personally, and time wasters internally and externally. Finally, it differentiates between monochronic and polychronic time management styles.
This document provides an overview of time management principles including identifying benefits, evaluating productivity, and setting goals and priorities. It discusses identifying personality types, creating a time audit, using the Pareto principle, making to-do lists, setting goals, and determining priorities. The overall aim is to help individuals get more organized and accomplish more by managing their time effectively.
Time Management has become more crucial than ever before. With Work from Home options, employees and managers alike are more stressed and more time strapped than ever before. How can you master this - here are the Time management hacks.
4 STEPS TO EFFECTIVE TIME MANAGEMENT - turning time into productivityTom Fox
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see results
How to prioritize all of those to-do’s in a logical, meaningful way?
Yes, you could just plow right into that pile, overcoming your workload with sheer grit and tenacity. But if you value your work-life balance and your sanity, it will take more than determination; it will require a little structure.
These 4 steps will help you prioritize your work according to what will deliver the most value to your company and peace of mind for you…
This document provides 5 tips to increase productivity at work:
1) Track and limit your time using time tracking tools to stay on schedule.
2) Take regular breaks to recharge and regain motivation as research shows it improves performance.
3) Stop multitasking and focus on completing one task at a time for better efficiency.
4) Use the "two-minute rule" to immediately complete any small tasks that take less than two minutes.
5) Break large goals into smaller, attainable micro-goals to avoid procrastination.
Personal productivity is about achieving your own goals and priorities rather than output for a business. It is subjective and unique to each individual's goals for their life. To increase personal productivity, one should understand their own tendencies that reduce productivity like browsing social media, then work to replace unproductive habits with better ones, like taking short breaks to drink water instead of using social media. Managing one's environment and surrounding oneself with goal-focused people and items can also boost productivity. If productivity declines, ensuring sufficient rest, nutrition, and interest in goals may help rekindle it.
This training session is designed to help you make better use of your valuable time. The session will focus on practical techniques and information that you can start using right away, today, to gain more control over your busy schedule.
We will cover everything from planning, to prioritizing, to delegating, to controlling the people who control your time. We’ll talk about how to deal more efficiently with meetings, phones, paperwork, interruptions, and emergencies without letting them sidetrack you and sabotage your schedule.
The document discusses different time management strategies and methods. It begins by outlining 7 principles of effective time management, including not procrastinating, identifying distractions, and learning to say no. It then explains the Eisenhower Method, which distinguishes between urgent and important tasks. Finally, it describes the Getting Things Done (GTD) method, which involves collecting all tasks, processing and organizing them, reviewing lists daily and weekly, and taking action. The document provides an overview of these common time management strategies.
Time management is defined as managing time to make the most of it. Some common myths about time management include thinking there is too much to do, that there is always plenty of time to complete tasks later, or that small tasks are not important. An effective time management plan involves setting goals, identifying time wasters, using tools like planners and calendars, prioritizing tasks, setting time limits, and staying organized. Procrastination is the biggest obstacle to good time management. Tips for better time management include writing things down, prioritizing tasks, planning your week, carrying a notebook, learning to say no, avoiding distractions, scheduling your day, and breaking large projects into smaller tasks.
The document discusses various tips and strategies for effective time management. It emphasizes the importance of setting goals, prioritizing tasks, creating schedules, avoiding procrastination and distractions, balancing activities, and continually evaluating time usage. It provides specific steps and questions to help with time management challenges like planning, scheduling tasks, overcoming obstacles, and utilizing time efficiently.
Explore:
The difference between “important” and “urgent”, and how to deal with each
The “time stealers” – what they are and how to avoid them
What is “quality time” and how you can create it
Dealing with the e-mail mountain – the 4 Ds
It's difficult to stay productive when the to-do list keeps growing. Don't burn out. Here are 10 steps to help you stay productive and efficient so you can accomplish what you set out to do.
I get a real kick out of seeing people achieve. This presentation is all about vanquishing the best of procrastination. This deck contains ideas that may help you actualize your goals.
Here are few ways to take hold of your day and accomplish more. It's easy to let time slip by and fall into a rut. Use a few of these tools to get more done and let MaidPro check cleaning off your list.
“Things which matter most must never be at the mercy of things which matter least.”
― Johann Wolfgang von Goethe
This presentation gives some powerful time management tips that helps with prioritization. Importance of time management cannot be emphasized enough especially in the business world. Good time management skills enhances both personal and professional lives.
This document provides an overview of a personal productivity workshop with 4 modules:
1. Getting Started - The workshop teaches time management skills like goal setting and beating procrastination.
2. Setting SMART Goals - Goal setting is critical to productivity. The SMART framework (Specific, Measurable, Achievable, Relevant, Timed) is introduced.
3. The Power of Routines - Routines provide structure and allow focus on important tasks. Personal and professional routines are discussed.
4. Scheduling Yourself - Routines form the framework for efficient time management. Tracking systems and scheduling appointments and tasks are covered.
Personal Productivity: The Eternal QuestAnali Perry
As libraries are increasingly asked to do more with less, we all have more things to do and less time to do them. Sometimes, the tools we have to help -like email and smartphones - actually make things worse! The trick is connecting technology and techniques that can best help us to manage our time and productivity effectively.
In this presentation, Anali will lead an intrepid party on the eternal quest of improving personal productivity. Together, we’ll fight the email dragon, vanquish the time stealing goblins, and explore an arsenal of tools that help us get things done. By sharing ideas and best practices, we can each make connections to the techniques and tools will help us succeed on our quest!
This document discusses personal productivity. It defines productivity as the efficient production of good results from work. Personal productivity is completing actions needed to accomplish goals in a balanced way. The productivity cycle involves setting objectives, breaking tasks into smaller parts, completing tasks on a schedule, and evaluating progress. Tools can help with productivity, but behaviors and overcoming hurdles also affect it. The document promotes a training on personal productivity techniques.
Increasing Personal Productivity with Getting Things Done(r)James Martin
This document discusses the Getting Things Done (GTD) productivity system. It outlines the basic ideas of GTD, which are to capture all tasks and projects outside of your head using a trusted system. The core concepts are collecting potential tasks, processing and organizing them into projects and contexts, reviewing them weekly, and taking action. Several tools for implementing GTD on computers and mobile devices are presented. The document encourages attendees to identify next actions for projects they are working on.
Présentation aux portes ouvertes 2010 cours TEN-7012 Prof. M. Power Université Laval, Québec, Québec, Canada
Auteur Guy Cardinal DÉSS Technologie Éducatives
TWTRCON NY 10 Case Study: Team TurboTax | Chelsea MartiEdelman
This document discusses TurboTax's use of Twitter to provide tax help to customers. It describes how TurboTax created the @TeamTurboTax Twitter account and recruited over 40 employees to quickly respond to customer questions. @TeamTurboTax was able to respond to most customer tweets within 4 minutes and help at least half of users finish their tax returns. Customers who received help from @TeamTurboTax on Twitter were 71% more likely to recommend TurboTax. The summary concludes by thanking the audience and encouraging people to follow @TeamTurboTax for tax assistance during tax season.
This document provides an overview of various mortgage features including:
- Interest rate options like variable rates that rise/fall with central bank policy and fixed rates that are calculated as expected future variable rates plus a buffer. It also discusses split rates that are part variable and part fixed.
- Repayment terms discussing maximum 30 year terms but shorter terms meaning higher compulsory repayments and less interest paid overall. Longer terms mean lower compulsory repayments but more interest paid.
- Other useful features like mortgage offset accounts that reduce interest costs and redraw facilities to access extra repayments.
- New product features such as zero deposit loans using family guarantees and reverse mortgages allowing seniors to borrow against their home equity.
The first session will provide an introduction/review of the five fundamental components of inbound marketing; content, search engine optimization, social media promotion, conversion and analytics.
Daniel Gallant, Nuyorican Poets Cafe at #RLTM NY 11Edelman
The Nuyorican Poets Cafe is a multi-arts venue founded in 1973 in New York City's East Village. It has grown from a small volunteer-led venue known for poetry events to a thriving arts center with citywide partnerships. The Cafe's online presence on Facebook, Twitter, and its website has grown proportionally, driving increases in ticket sales, traffic, events, and revenues while cutting advertising costs. This growth in social media presence has led to promotional opportunities, partnerships, and media features for the Cafe. The Cafe utilizes social media data and customer feedback to create new programs, target audiences more effectively, and promote existing programs.
The document discusses strategies for multi-lingual, multi-site SEO. It presents 3 scenarios for hosting international content from best to worst: separate country-specific websites, subdomains, or subfolders. It also compares search results on Google.ca English, Google.com International in Canada/UK, and Google.com US. Additionally, it shares an example of high Adsense revenue earned from French and Spanish language content on separate subdomains compared to English on the main domain.
File the hearth_act_changes_to_hud_s_homeless_assistance_programs_presentatio...Geraldine McCafferty
The HEARTH Act makes significant changes to HUD's homeless assistance programs:
1) It emphasizes homelessness prevention and rapid re-housing by allowing ESG funds to be used for these activities and requiring 40% of ESG funds be used for prevention and re-housing.
2) It consolidates competitive homeless assistance programs into a single Continuum of Care program that focuses on performance outcomes like reducing lengths of homelessness.
3) It provides more flexibility for rural communities in applying for funds and allows serving those at risk of homelessness.
This document summarizes an outbreak of cutaneous Mycobacterium abscessus infections associated with acupuncture treatments at a clinic in Toronto, Canada between April and December 2002. A total of 32 patients developed skin infections, with a median incubation period of 1 month after treatment. Skin biopsies from 23 patients showed granulomatous inflammation in most cases. Isolates from 6 patients were confirmed to be M. abscessus through genetic analysis. The infections resolved in most patients, but all developed residual scarring or hyperpigmentation of the skin. This outbreak demonstrates that nontuberculous mycobacteria can cause preventable infections associated with acupuncture when infection control practices are inadequate.
This document profiles Liselotte Norén, an EU ambassador for female entrepreneurship in Stockholm. It provides biographical information on Norén and discusses her work networking and advising on change management, sales, and projects. Additionally, it lists Norén's online profiles and contacts, and shares some of her motivational quotes around vision, collaboration, and giving to gain.
Highly productive people utilize specific habits and techniques to maximize their efficiency. They focus on the most important tasks first and break large projects into smaller pieces. They also cultivate deep work by minimizing distractions and scheduling focused work time. Additionally, highly productive people learn from both successes and mistakes, plan for potential issues, and make self-care a priority in order to sustain high productivity levels.
1. The document discusses various time management techniques for improving productivity, such as prioritizing tasks, minimizing time-wasting activities, setting goals, and scheduling time effectively.
2. Prioritization methods include the Eisenhower matrix, ABC method, and Pareto principle. Productivity styles like "focus masters" and "chaos masters" are also examined.
3. Effective time management leads to benefits like greater productivity, less stress, and better work-life balance. Examining techniques helps to organize tasks and achieve goals more efficiently.
Time management techniques allow individuals to organize their time and prioritize tasks to improve productivity. The document discusses various time management strategies such as prioritizing tasks based on importance and urgency, using a calendar to schedule tasks and deadlines, minimizing distractions, and focusing on one task at a time using the Pomodoro technique. Mastering time management skills can benefit individuals through greater productivity, less stress, and improved work-life balance.
Chances are at this very moment you're procrastinating on something. We've all been affected by procrastination at one time or another, putting things off to another day or time. Find ways to deal with procrastination within this presentation.
5 Ways To Do Focused Work In A Distracted WorldWorkurious
Like all things there are limits to the amount of information we should consume as there can be information overload, information takes something away from us in a way that isn’t obvious: information consumes our attention, thus preventing from doing focused work. Here are 5 ways to do focused work, backed by science. For more, visit - https://workurious.com/
This document provides guidance on time management and delegation. It examines different views of time, reviews processes for using time effectively, and identifies elements of empowering work environments. The document outlines steps for successful delegation, including establishing desired results, guidelines, accountability, and consequences. It also discusses managing meetings, emails, interruptions, and common time consumers effectively.
This document discusses time management and strategies for improving productivity. It begins by defining time management and explaining why it is important, especially when people are busy. It then discusses various factors that can waste time, such as lack of prioritization, distractions, and procrastination. The document provides numerous time management techniques for improving effectiveness, including setting goals, daily planning, limiting interruptions, taking breaks, and establishing routines. It emphasizes the importance of breaks for boosting focus, retention, and productivity. Overall, the document advocates for structured yet flexible approaches to time management tailored to individual needs and schedules.
The document provides tips for improving time management through setting goals, planning, prioritizing tasks, setting deadlines, keeping activity and interruption logs, minimizing distractions, taking mini-breaks, getting enough sleep, staying hydrated, and watching what you eat and drink. The overall recommendations are to plan your schedule in advance based on priorities, track how you spend your time to identify areas for improvement, limit distractions, and maintain your energy levels through breaks, sleep, water, and nutrition.
The document provides tips and strategies for effective time management, including developing plans and schedules, recognizing procrastination behaviors, setting goals and priorities, getting organized, and using time management techniques commonly employed in human services professions where professionals must juggle many tasks and meet deadlines while managing crises. It emphasizes the importance of structuring one's time, avoiding distractions, starting important tasks early, and breaking large projects into smaller, more manageable pieces.
The document provides tips for improving productivity, including downloading information from your brain to reduce distraction, getting tasks out of your head and into a trusted system, focusing on workflows rather than lists, separating thinking from doing, being proactive rather than reactive, silencing notifications, taking breaks from technology, and stopping constant checking of email in favor of actually completing tasks. It recommends implementing 10 tips to make the biggest impact, stopping unproductive habits, sharing your plan with others, and signing up for a monthly productivity newsletter.
Ramesh Kundu's time management workshop covered various techniques for improving productivity and efficiency. The workshop objectives included prioritizing activities, overcoming procrastination, organizing one's workspace, learning about the 10 laws of time management, delegating efficiently, and planning meetings effectively. Some of the key time management techniques discussed were setting SMART goals, using a productivity journal to plan daily tasks, prioritizing tasks based on urgency and importance, tackling procrastination through breaking large tasks into smaller ones, and managing workflow, emails, meetings and crises more efficiently through planning and organization. The presentation emphasized the importance of regular planning, prioritizing the most important tasks, and continuously reviewing and updating one's methods to
This document provides 10 strategies for better time management. It begins by recommending keeping a time log to understand how time is currently spent. It emphasizes setting priorities by distinguishing important vs urgent tasks. Using a planning tool like a calendar or planner is suggested to free the mind and improve productivity. Additional tips include getting organized, effective scheduling, delegating tasks, avoiding procrastination, eliminating time wasters, single-tasking, and maintaining overall health including digital wellness. Implementing some of these strategies can lead to being more productive and feeling less stressed with improved time management.
This document provides 10 strategies for better time management. It begins by recommending keeping a time log to understand how time is currently spent. It emphasizes setting priorities by distinguishing important vs urgent tasks. Using a planning tool like a calendar or planner is suggested to free the mind and improve productivity. Additional tips include getting organized, effective scheduling, delegating tasks, avoiding procrastination, eliminating time wasters, single-tasking, and maintaining overall health including digital wellness. Implementing some of these strategies can lead to being more productive and feeling less stressed with improved time management.
Time management strategies include:
1) Keeping a time log to understand how time is spent currently
2) Prioritizing tasks based on importance versus urgency using a time management matrix
3) Using a planning tool like a calendar, to-do list, or app to schedule time and tasks
Презентация была подготовлена Anush Mkrtchyan (Армения) в рамках программы Восточно-Европейской Ассоциации гражданского образования (eence.eu) Excel and Elevate
This document summarizes a lecture on avoiding procrastination. It defines procrastination as avoiding tasks that need to be done due to emotions like guilt, inadequacy, and self-doubt. It identifies common reasons for procrastinating like fear of failure or the task being too time-consuming. It describes two types of chronic procrastinators: thrill-seekers who work better under pressure and avoidance procrastinators who fear tasks will reveal a lack of ability. Finally, it provides tips for overcoming procrastination like breaking large tasks into smaller steps, setting deadlines, and developing a support system.
This document summarizes a lecture on avoiding procrastination. It defines procrastination as avoiding tasks that need to be done due to emotions like guilt, inadequacy, and self-doubt. It identifies common reasons for procrastinating like fear of failure or the task being too time-consuming. It describes two types of chronic procrastinators: thrill-seekers who work better under pressure and avoidance procrastinators who fear tasks will reveal a lack of ability. Finally, it provides tips for overcoming procrastination like breaking large tasks into smaller steps, setting deadlines, and developing a support system.
This document discusses time management techniques for students, including making to-do lists, prioritizing tasks, breaking large projects into smaller segments, and planning study time. It recommends studying in 1-2 hour blocks with breaks in between, using a weekly planner to schedule assignments and activities, and using the Eisenhower matrix to prioritize urgent vs important tasks. Managing one's energy through regular breaks every 90 minutes and getting sufficient sleep is important for maximizing productivity.
HOW TO MANAGE YOUR TIME '' Presentation ''Georgina Esau
Time management techniques began with Frederick Taylor's scientific management studies which aimed to increase worker productivity. Modern technology can waste significant amounts of time each day through distractions. Key strategies for effective time management include learning to say no, setting short and long term goals in writing, avoiding multitasking, scheduling time for high priority tasks first, and creating to-do lists.
This document provides information on office and time management. It discusses what time management is, why it is important, and tips for effective time management. Specifically, it defines time management as allocating time to tasks productively and efficiently through planning, goals, and priorities. Good time management can help meet deadlines, improve mental health by reducing stress, and make one a more dependable employee. It also provides tips for time management such as starting on most important tasks, avoiding distractions, taking breaks, and using a calendar.
SEO Audit Checklist for SEO ProfessionalMohamed Askaf
Making sure your website performs well and is easy to find on search engines can be challenging. That's why having a clear and complete SEO plan is crucial. A great tool to help with this is the "Comprehensive Free SEO Audit Checklist" downloadable template. This resource is carefully designed to guide you step-by-step through the process of checking your website's SEO. It covers all the important parts that affect how your site ranks on search engines and its overall performance.
https://askaf.in/free-seo-audit-checklist/
Certified Cybersecurity Compliance Professional.PREVIEW.pdfGAFM ACADEMY
The Certified Cybersecurity Compliance Professional (CCCP) is a gold-standard certification from the Global Academy of Finance and Management ®. Earning this credential demonstrates that you have skills and experience in implementing cybersecurity systems, ensuring compliance with the cybersecurity policies, guidelines, procedures, and the organization’s cybersecurity regulatory requirements.
To purchase, visit: https://gafm.com.my/gafm-book-shop/
reStartEvents Nationwide TS/SCI & Above Cleared Virtual Career FairKen Fuller
Do you possess an active TS/SCI, CI Poly or Full Scope Poly Security Clearance & looking for your next Cleared Career Opportunity?
Join us at the reStartEvents Nationwide TS/SCI & Above Cleared Virtual Career Fair on July 11th and engage with hiring managers and recruiters from some of the nation's leading defense contractors, all from the safety and comfort of your home or office. Accomplish what it would take weeks to do, ALL in one day at reStart!
reStart Nationwide TS/SCI & Above Cleared Virtual Career Fair
Thursday, July 11th, 2024
2pm - 5pm est
Details & Registration: https://tinyurl.com/sn8mjj4j
An Active TS/SCI or Above Security Clearance IS Required For This Event
Companies Interviewing:
• Leidos
• Akima
• Armison Tech
• Astrion
• Axient
• Boeing Intelligence and Analytics
• Booz Allen
• Hewlett Packard Enterprise
• Honeywell
• Jacobs
• Linquest
• Planet Technologies
• Royce Geospatial Consultants Inc
• Two Six Technologies
and many more.....
Whether you are transitioning from the military or federal government, actively seeking employment, your contract is coming to an end or window shopping and want to see what else is out there for you, This Is The Event For You!
Positions available include: Software Engineers, Help Desk, Web Developers, Budget Analysts, Program / Project Managers, Acquisition Specialist, Cyber Security, DevOps Engineer, Storage Engineers, Aerospace Engineer, Systems Engineers, SharePoint Developer, Reverse Engineers, Intelligence Analysts, Network Engineers, Penetration Testers, JAVA Programmers, Data Scientist, Cloud Engineer, Information Systems Security, Network Admins, Linguists, Full Stack Developers, LINUX Systems Admins and much more....
This event will be accessible to job seeking professionals with a minimum TS/SCI Security Clearance from coast to coast and will offer Cleared career opportunities both CONUS & OCONUS.
Please share this unprecedented event with ALL your TS/SCI & Polygraph Tested Security Cleared friends and colleagues
Looking forward to having you join us online on July 11th.
It is the first in a series of webinars planned under Mentoring Program - The Way Forward - An initiative of JU Civil Y2K Batch.
The presentation talks about career options for Civil Graduates withing the field of modeling and simulation (Digital Transformation).
You have been assigned to manage a project but have no clue how and where to begin. It sounds like an opportunity but it can also turn out to be a disaster if you do not possess the knowledge and skills.
You must have come across a book called The Project Management Body of Knowledge which is most commonly called PMBOK. PMBOK is about processes, tools, and techniques to manage a project. It does not talk about the art and science of executing a project from the initial phase to the end of the project life cycle. PMBOK introduces you to a bunch of processes that you may use in managing a project, initiation processes for the project initiation phase, planning group of processes that you may apply during the planning phase, and the list goes on. After reading the PMBOK guide, you still have no idea where to begin. If you do not have the time then what you need is a book that will provide a birds-eye view and content that is sufficient enough to assist you in kicking off a project. Get this book now and begin to kick off a project like a pro.
To purchase, visit: https://gafm.com.my/gafm-book-shop/
11. Productivity Tactics
● 100% consistent with 100% follow through
● Single task, but multi-project (with minimal
task-switching and MITs)
● Outsource, delegate, unsubscribe, filter,
cancel, or delete (until you are comfortable
with your scope)
● Inbox 0
● Facilitate and attend good meetings
12. Task and Project Management
● Define 1-3 Most Important Tasks (MITs) each
day, week, and quarter
● Review active projects and next steps each
week
● Review “some day” projects at a recurring
interval of your choice
I try to get my MITs done in the morning before anyone gets into
the office.
I have turned off popups, buzzes, etc.
13. Inbox 0
Overarching Goals:
● Bring your inbox down to 0 each day or
week
● Only touch an e-mail once
● Schedule time for e-mail (eg. 11:00AM and
4:00PM each day)
● Do not multi-task
The following pages are a step by step plan
14. Inbox 0
● Step 1: Delete or consolidate all labels.
Mine:
o Account Info
o Newsletters
● Step 2: Set up auto-filters
15. Inbox 0
● Step 3: Unsubscribe to all newsletters,
mailing lists, etc. that you don’t read
● Step 4: When e-mailing, batch process e-mails
in focused chunks of time. Try not to
skim during the day.
● Step 5: Weekly review. Each week,
schedule a significant amount of time (4
hours?) to clear your inbox (if it’s not at 0).
16. How to Run a Meeting
● Keep a list/agenda with expected outcomes, links
to detailed docs, and share it in advance
● Ask if anyone has any thoughts “top of mind”
● Go through the list, keeping it action-oriented, and
updating the follow ups, owners, and expected
timelines
● Ask everyone for feedback
● E-mail debrief (unless everything is captured in
shared doc)
17. Scope, Memory, Schedules, and Creativity
People often struggle with too much information is coming in.
● Cal Newport on “Treat your mind as you would a private garden,” “Hard
Focus,” and “Fixed Schedule Productivity.”
● Piotr Wozniak on “spaced repetition.”
● John Halamka proposes “open access scheduling,” and “only handle it
once.”
● Paul Graham proposes a “Maker’s schedule”
● Tim Ferriss “takes notes like some people take drugs” and doesn’t skim e-mails
● Jerry Senfield suggests “don’t break the chain.”
● Maneesh Sethi on how to hire an assistant on Craigslist
18. Treat Your Mind As You Would a
Private Garden
“Living the focused life is not about trying to feel happy all the time…rather, it’s
about treating your mind as you would a private garden and being as
careful as possible about what you introduce and allow to grow there.”
Winifred Gallagher
“I’ll start with an admission: I spend time, every day, tending to my mind. For
example, I practice walking meditation each morning, and I use a shutdown
routine, backed by extensive organization systems, to free my thoughts
from work-related rumination during the evenings. These are just two
examples from a large and aggressive collection of strategies I dedicate to
cultivating my focus — a collection I review and polish once a week.” - Cal
Newport
19. On the Value of Hard Focus
“If I’m asked what the next most important quality is for a novelist, that’s easy
too: focus — the ability to concentrate all your limited talents on whatever’s
critical at the moment. Without that you can’t accomplish anything of
value...Fortunately [sustaining focus for a long period of time] can be acquired
and sharpened through training.” - Haruki Marukami
“As my graduate student experience progressed, I systematically increased
the amount of time I would force myself to work continuously without a
break to seek unrelated stimulation.” - Cal Newport, author of Be So Good
They Can’t Ignore You
20. Spaced Repetition
http://www.wired.com/medtech/health/magazine/16-
05/ff_wozniak?currentPage=all
His advice was straightforward yet strangely terrible: You must clarify your goals, gain
knowledge through spaced repetition, preserve health, work steadily, minimize
stress, refuse interruption, and never resist sleep when tired. This should lead to
radically improved intelligence and creativity. The only cost: turning your back on every
convention of social life.
21. Maker vs. Manager
http://www.paulgraham.com/makersschedule.html
There are two types of schedule, which I'll call the manager's schedule and the maker's schedule. The
manager's schedule is for bosses. It's embodied in the traditional appointment book, with each day
cut into one hour intervals. You can block off several hours for a single task if you need to, but by default you
change what you're doing every hour...
Most powerful people are on the manager's schedule. It's the schedule of command. But there's another way of
using time that's common among people who make things, like programmers and writers. They [makers]
generally prefer to use time in units of half a day at least. You can't write or program well in units of an
hour. That's barely enough time to get started.
When you're operating on the maker's schedule, meetings are a disaster. A single meeting can blow a
whole afternoon, by breaking it into two pieces each too small to do anything hard in. Plus you have to
remember to go to the meeting...
For someone on the maker's schedule, having a meeting is like throwing an exception. It doesn't merely cause
you to switch from one task to another; it changes the mode in which you work.
... If I know the afternoon is going to be broken up, I'm slightly less likely to start something
ambitious in the morning.
22. Open Access Scheduling
http://geekdoctor.blogspot.com/2009/11/open-access-scheduling-model-for.html
Every day I receive over 1000 emails. A small number of those emails are complex problems that
require multi-stakeholder coordination. Although I can try to solve such problems via email, my rule is
that if more than 3 rounds of emails go back and forth about an issue, it's time to pick up the phone or
have a meeting.
However, scheduling a meeting among senior managers in a large organization can take a month. By that
time, the issue has either become a much larger problem or the opportunity to rapidly move forward has been
lost. So much for nimble decisionmaking.
How can we improve this situation?
I suggest we learn from the Open Access Scheduling model used in primary care.
Patients who are sick today do not want an appointment in three weeks - they need to be seen today.
In the past, clinicians noted they were so busy that their calendars were backlogged weeks to months.
But wait - if you see 15 patients a per day, a backlogged calendar does not imply you are seeing more
patients. Why not work through the backlog and then leave 50% of the calendar open each day for the
patients who are sick each day - solve today's problems today.
The same thing can be applied to our administrative lives. Each day there are challenges created by
customers, employees, and the external world. If we left 50% of our calendars open each day for solving
today's problems today, we would reduce stress, enhance communication, and improve efficiency.
23. Fixed Schedule Productivity
http://calnewport.com/blog/2008/02/15/fixed-schedule-productivity-how-i-accomplish-a-large-amount-of-work-in-a-small-number-
of-work-hours/
The system work as follows:
1. Choose a schedule of work hours that you think provides the ideal balance of effort and relaxation.
2. Do whatever it takes to avoid violating this schedule.
Here’s a simple truth: to stick to your ideal schedule will require some drastic actions. For example, you may have to:
● Dramatically cut back on the number of projects you are working on.
● Ruthlessly cull inefficient habits from your daily schedule.
● Risk mildly annoying or upsetting some people in exchange for large gains in time freedom.
● Stop procrastinating.
24. Only Handle it Once
http://geekdoctor.blogspot.com/2012/01/only-handle-it-once-ohio.html
The end result is that for every document I'm asked to read, every report I'm ask to write, and
every situation I'm asked to management, I only handle the materials once…
It's processed and it's done without delay or a growing inbox. I work hard not to be the rate limiting
step to any process.
Yes, it can be difficult to juggle the Only Handle it Once (OHIO) approach during a day packed with
meetings. Given that unplanned work and the management of email has become 50% of our
jobs, I try to structure my day with no more than 5 hours of planned meetings, leaving the rest of
the time to bring closure to the issues discussed in the meetings and complete the other work that
arrives.
25. Mental “Overhead” from Skimming E-mail
http://www.fourhourworkweek.com/blog/2007/10/25/weapons-of-mass-distractions-
and-the-art-of-letting-bad-things-happen/
As tempting as it is to “just check e-mail for one minute,” I didn’t do it. I know
from experience that any problem found in the inbox will linger on the brain
for hours or days after you shut-down the computer, rendering “free
time” useless with preoccupation. It’s the worst of states, where you
experience neither relaxation nor productivity. Be focused on work or focused
on something else, never in-between.
26. I Take Notes like Some People Take Drugs
http://www.fourhourworkweek.com/blog/2007/12/05/how-to-take-notes-like-an-alpha-
geek-plus-my-2600-date-challenge/
I trust the weakest pen more than the strongest memory, and note taking
is—in my experience—one of the most important skills for converting
excessive information into precise action and follow-up.
27. Jerry Seinfeld Suggests “Don’t
break the Chain”
http://lifehacker.com/281626/jerry-seinfelds-productivity-secret
He revealed a unique calendar system he uses to pressure himself to write. Here's how it works.
He told me to get a big wall calendar that has a whole year on one page and hang it on a
prominent wall. The next step was to get a big red magic marker.
He said for each day that I do my task of writing, I get to put a big red X over that day.
"After a few days you'll have a chain. Just keep at it and the chain will grow longer every
day. You'll like seeing that chain, especially when you get a few weeks under your belt. Your
only job next is to not break the chain."
"Don't break the chain," he said again for emphasis.
28. How to Hire an Assistant on Craigslist
https://www.youtube.com/watch?v=R7sfaysj9b
s
29. Resources
● Getting Things Done: The Art of Stress-Free
Productivity by David Allen
● 4 Hour Work Week by Tim Ferriss
● Power of Less by Leo Babauta
● One Small Step Can Change Your Life: The
Kaizen Way by Robert Maurer
● So Good They Can’t Ignore You by Cal
Newport